MARCH 12, 2024
REGULAR MEETING OF THE
MELVIN VILLAGE BOARD
The meeting was opened at 7:03 by Village President Austin Fancher with the Pledge to the Flag
followed by a short prayer given by Lynn Duke. Others present were Trustees Allen Baker, Vicki
Duke, Tyler Pollard, Edwin Miller, and Lane Dueringer. Also present were Village Water
Collector and Treasurer Kay Swearingen. Village Maintenance Supervisor Larry Boundy, Village
Water Supervisor Alan Thackery, and guests Gabriella and Felix Pollard, Joe Pabian, Diane
Dawson, and Isidoro Ortiz.
The minutes from the previous meeting were read, hearing no additions or corrections, Tyler
Pollard made the motion to accept the minutes as presented, seconded by Allen Baker Vote: 5-
yes, 0-no, MC.
Guests were recognized.
*Felix Pollard spoke first and stated that he thought there should be more bike racks on Main
St.
* Joe Pabian-Just observing
* Mr. Ortiz says his water is black, sometimes orange and water pressure low. Larry will check it
out.
Diane Dawson that the first Uptown Music fundraiser was a big success.
Maintenance Reports: Larry Boundy/Alan Thackeray
Larry said:
*Drainage problem on S. Crossley fixed.
Pulled well 4 out and it is all good now.
*Larry said Integrity concrete would cost $8,000 to $10,000.
MFT will be $50,000.
*Asked about Clean-up days. The village set them for May 16, 17, 18. Will be put on Facebook
and posters where we normally put them.
Larry asked for $5500.00 for gravel for alleys. Tyler Pollard made the motion to let Larry order
the gravel, seconded by Vicki Duke. Roll Call vote: T. Pollard -yes, V. Duke-yes, E. Miller-yes, A.
Baker-yes, and L. Dueringer-yes.
*CNN insurance wants our insurance to pay for cable that Larry accidentally cut. Larry took
pictures. We sent them to our insurance company/ The insurances will hash it out, we think.
Alan said:
*Stated using Re-ox again.
* Got the scale working.
*We will be changing to bleach. Pump for bleach will cost about $7000.00.
Treasurer’s Report: Kay Swearingen
The Treasurer’s Report was presented and with no questions, it has been filed for audit.
The bills in need of payment were presented. Vicki Duke made the motion to pay the bills, the
second came from Lane Dueringer. Roll call vote. V. Duke-yes, L. Dueringer-yes, E. Miller-yes, T..
Pollard-yes, A. baker-yes. MC.
Water Collector’s Report: Kay Swearingen
The Water Collector’s report was presented, with no questions, Lane Dueringer made the
motion to accept the report, seconded by Tyler Pollard. Vote. 5-yes, 0-no. MC.
Other Reports:
Park
Streets, Alleys, Water, Drainage, Trees, Animals
Nuisance
No Reports
Government and Insurance
*The new three-year contract with the Sheriff’s Office was presented. After Lynn explained it
more, Ed Miller made the motion to accept the contract, seconded by Lane Dueringer. Roll Call
vote, E, Miller-yes, L. Dueringer-yes, A, Baker-yes, T. Pollard-yes, and V. Duke-yes. MC.
*Motion to approve the appointment of Jeff Glascock to fill the unexpired term of Lynn Duke as
Village Clerk was made by Allen Baker and seconded by Lane Dueringer. Roll Call Vote: A.
Baker-yes, L. Dueringer-yes, E. Miller-yes, V.Duke-yes and T. Pollard-yes. Mc. Lynn will help for
as long as it takes to train Jeff.
Old Business: None
New Business:
*Cross connection Ordinance was presented. The motion to adopt came from Ed Miller,
seconded by Tyler Pollard. Roll call Vote, E. Miller-yes, T. Pollard-yes, V, Duke-yes A. Baker-yes,
and L. Dueringer-yes. MC.
*Pump needed for (bleach) at the pump house needs to be purchased with the cost not to
exceed $5,000.00. (Tyler Martin said that is about what it will cost.) The motion to buy the
pump was made by Tyler Pollard and seconded by Lane Dueringer. Roll Call Vote: T. Pollard-yes,
L. Dueringer, A. Baker-yes, E. Miller-yes, and V. Duke-yes. MC.
*Donahue Engineering-Task Chlorine, not to exceed $2,000.00 Motion made Lane Dueringer,
seconded by Tyler Pollard. Roll Call Vote: L Dueringer-yes, T. Pollard-yes, V. Duke-yes, A. Baker-
yes, E. Miller-yes. MC.
*The new generator for pump house (required by the IEPA) will cost $29,821.00 with a possible
addition $2500.00 for new electrical panel. Ed Miller made the motion to order the generator,
seconded by Tyler Pollard. Roll Call Vote: E. Miller-yes, T. Pollard-yes, A. Baker-yes, V. Duke-yes,
and L. Dueringer-yes. MC.
*Motion was made by Ed Miller to hire Tyler Martin as our ROIC (Reasonable Operator in
Charge) with pay of $1000.00 per month ($12,000.00 per year). The second came from Lane
Dueringer. Roll Call Vote:E. Miller-yes, L. Dueringer-yes, V. Duke-yes, A. Baker-yes, and T.
Pollard-yes. MC.
Hearing no other business, Ed Miller make the motion to adjourn, seconded by Lane Dueringer.
Vote: 5-yes, 0-no. MC.
Meeting adjourned @ 9:10 PM
ATTENTION: 3/13/2024 to 3/15/2024 Fire hydrants will be flushed.
FEBRUARY 13, 2024
REGULAR MEETING OF
THE MELVIN VILLAGE BOARD
The meeting was opened @ 7:00 PM by Village President Austin Fancher with the Pledge to the
Flag followed by a short prayer given by Consulting Village Clerk Lynn Duke. Others present
were Allen Baker, Amber Hoffmann, Edwin Miller, Tyler Pollard, Lane Dueringer and Vicki Duke.
Also present were Village Water Collector and Treasurer Kay Swearingen, Village Maintenance
Supervisor Larry Boundy, Village Water Supervisor Alan Thackeray and guests Donna Courtright
and Joe Pabian.
The Minutes were read from the previous meeting. Hearing one correction, a motion was made
by Lane Dueringer to accept the minutes as corrected, the second came from Amber Hoffmann.
Vote: 6-yes, 0-no. MC.
The guests were recognized. Joe Pabian said that the chlorine in his water right now is really
bad and that his neighbor across the street was having a problem with it too. Joe is allergic to
the chlorine at this level and the neighbor’s daughter is also.
Donna Courtright was here to talk about the Library, she had a handout that told when the
library was first established, the number of books and other information. She was asked how
the Library is funded and she told them by taxed levied by Peach Orchard Township. The Library
is a Peach Orchard Library.
Kay Swearingen spoke as a guest as well. She asked if the Village of Melvin would be interested
in doing one of the meals for the uptown music. After discussing the dates that we could do
one, the Board decided yes the would and then decided on September.
Maintenance Reports: Larry Boundy & Alan Thackeray
Larry Said:
*We need to pick a date for clean-up day next month.
*There will be a jetter coming in to jet out the water drainage tiles.
*Larry Samet is retired so we need to contract with someone else to do our sidewalks.
*He said that the oiling and chipping of Thompson, Green and Center streets would cost
$60,419.34. Letting of bids will be February 29 th , 2024 at Roberts. IL. So, we have to have a
resolution to that effect and this money will come out of MFT. Allen Baker made the motion for
the Resolution to spend $65,000 from MFT, seconded by Tyler Pollard. Roll Call Vote. A. Baker-
yes, T. Pollard-yes V. Duke-yes, A. Hoffmann-yes, L. Dueringer-yes, and E, Miller-yes. MC.
We also had to have a motion to spend the money for the oil and chipping. Lane Dueringer
made the motion allowing the money to be spent, seconded by Amber Hoffmann. RCV: L.
Dueringer-yes, A. Hoffmann-yes, E. Miller-yes, V. Duke-yes, L. Dueringer-yes, and T. Pollard-yes.
MC.
Larry also wanted permission to get four loads of oil & chips if we do not do the street work this
year and 2 loads even if we do. Ed Miller made the motion to let him buy the oil and chips,
seconded by Lane Dueringer. Roll Call vote: E. Miller-yes, L. Dueringer -yes, A. Hoffmann-yes, T,
Pollard-yes, A. Baker-yes and V. Duke yes. MC.
Alan said:
*That they are having to use more chlorine to reach the end of the town.
*He will get ahold a Jim Sommers and see if they can get some help from IRWA or IEPA for the
problem.
*Said he still hasn’t found a scale.
Ed Miller made the motion to accept the maintenance reports, seconded by Lane Dueringer.
Vote: 6-yes,0-no. MC.
Treasures Report: Kay Swearingen
The Financials were presented and with no discussion have been filed for audit.
The bills in need of payment were presented and with some discussion on the Medicom bill and
one other Amber Hoffmann made the motion to pay the bills, seconded by Lane Dueringer. Roll
Call Vote: A. Hoffmann-yes, L. Dueringer-yes T. Pollard-yes, V. Duke-yes, A. Baker-yes and E.
Miller-yes. MC.
Water Collector’s Report: Kay Swearingen
Kay presented the Water Collector’s Report, she said that there was nothing new. She did tell
about one customer who had a big bill needing to paid but that the water is off so there is no
more being added. Lane Dueringer made the motion to accept the report, seconded by Tyler
Pollard. Vote: 6-yes, 0-no MC.
Other Reports:
Park
Streets Alleys, Water, Drainage. Trees, Animals
No Reports.
Government and Insurance:
President Fancher told about our court case that we won and that the fine has been paid.
Nuisance:
Talked about a house in town that is tearing up the yard and there is mud all over sidewalks,
etc. It was said that at this time there is probably nothing we can do.
Old business:
Get new computers ordered.
New Business:
Since Lynn can no longer sign checks, she has to be taken off the account (s) at the bank. Dianne
Schmohe has never been taken off the account as signer either and she has to be taken off. Those who
will be added on the account to sign checks are Kay Swearingen and Allen Baker. Austin Fancher
is already on as a signer but will meet Kay and Allen at the bank to fill out new cards. This will
happen on Wednesday February 14, 2024. Motion to this effect was made by Lane Dueringer
and seconded by Amber Hoffmann. Roll Call Vote. L. Dueringer-yes, A. Hoffmann-yes, V. Duke-
yes, T. Pollard yes, E. Miller-yes, and A. Baker-yes. MC.
For CDs Take Dianne Schmohe’s name off and put on Austin Fancher and Kay Swearingen.
Motion to not roll over the CDs but to get new ones at new rates was made by Lane Dueringer
seconded by Ed Miller. Roll Call Vote: L. Dueringer-yes, A. Hoffmann-yes, V. Duke-yes, A. Baker-
yes, T. Pollard, and E. Miller-yes. MC.
Hearing no other business to discuss Ed Miller made the motion to adjourn the meeting,
seconded by Lane Dueringer. Vote: 6-yes, 0-no. MC.
Meeting adjourned @ 9:10 PM
____________________________ ___________________________
Village President Village Clerk
JANUARY 9, 2024
REGULAR MEETING OF
THE MELVIN VILLAGE BOARD
The meeting was opened at 7:02 by Village President Austin Fancher with the Pledge to the Flag
followed by a short prayer given by Village Clerk Lynn Duke. Others present were Trustees Allen
Baker, Edwin Miller, Lane Dueringer, Vicki Duke, and Amber Hoffmann, Treasurer & Water
Collector Kay Swearingen. Also present were Village Maintenance Supervisor Larry Boundy and
Water Supervisor Alan Thackeray and guest Joe Pabian.
The minutes from the previous meeting were read by the Clerk. Hearing no additions or
corrections, Lane Dueringer made the motion to accept the minutes as presented, seconded by
Amber Hoffmann. Vote: 5-yes, 0-no. MC.
Our Guest, Joe, was just here to observe.
Maintenance Reports:
Larry said:
*He got a bid from Scott Nugent for doing the work of portioning the chlorine room and the
door for it. He quoted $2200.00.
* Taking care of roads as needed.
*Presented Joe Pabian and Alan Thackeray’s contract for keeping Village sidewalks for uptown
and to Library free of any snow over 2”. Larry will make the determination on when to call
them.
*Took down some of the Christmas decoration.
*Measured window at Library.
Alan said:
*DR 200 delivered, said total charge is $2286.00 (which clerk hasn’t gotten an invoice for yet)
*Daily samples taken at remote place have been pretty good do far.
*No luck getting a scale yet.
* Jim Sommer nor Alan have heard from IRWA yet.
Ed Miller made the motion to accept the reports, seconded by Vicki Duke. Vote: 5-yes, 0-no.
MC.
Treasurer’s Report: Kay Swearingen
Kay presented the Treasurer’s Report, it has been filed for audit.
The bills in need of payment were presented, Lane Dueringer made the motion to pay the bills,
seconded by Amber Hoffmann, Roll Call Vote: L. Dueringer, yes, A. Hoffmann-yes, A. Baker-yes,
E. Miller-yes, and V. Duke-yes. MC.
Water Collector’s Report: Kay Swearingen
Kay presented the Water Collector’s Report. There was not anything new or different. She did
bring up that a customer who owns apartments here, had been over charged for water and
would like to be reimbursed. The Board decided that his current bill should be paid and then
issue him a check for the remaining amount. Vicki Duke mad the motion to pay his current bill
and issue a check for remaining amount, seconded by Ed Miller. Roll Call Vote: V. Duke-yes, E.
Miller-yes, A. Baker-yes, A. Hoffmann-yes, and L. Dueringer-yes. MC.
Other Reports:
Park:
Streets, Alleys, Water, Drainage, Trees:
Nuisance & Public Health:
No Reports.
Animals: One complaint about a dog running around with a chain still attached was called into
office. We got ahold of Jonathan Shelton and he went and talked to the owner.
Government & Insurance:
*Joe and Alan’s bid for uptown sidewalks. Ed Miller made the motion to accept their bid,
seconded by Vicki Duke. Roll Call Vote: E. Miller-yes, V. Duke-yes, L. Dueringer-yes, A. Baker-
yes, and A. Hoffmann-yes. MC.
*President Fancher told the Board that he and Lynn were called to a court trial on the Manson
chickens running loose in the yard. That is clearly against our ordinance.
Old Business:
Talked again about properties, nothing new reported accept Joseph Henricks property on N.
Hunt. It is still in litigation.
Talked again about the Library. Clerk Duke told what she knew about our responsibility vs
theirs. Donna Courtright was going to be here for the meeting but it was so miserable out she
didn’t come.
New Business:
*Kay Swearingen was officially appointed as Water collector and Treasurer and Lynn Duke as
her back up. The pay is the same for both. Ed Miller made the motion and Lane Dueringer
seconded. Roll Call Vote: E. Miller-yes, L. Dueringer-yes, A, Hoffmann-yes, A. Baker-yea, and V.
Duke-yes. MC.
*Clerk Duke’s last day as clerk is January 31 st . She offered to train new clerk. There is quite a bit
to learn. Amber Hoffmann made a motion to pay Lynn $21:00 per hour to train, seconded by
Lane Dueringer. Roll Call vote: A. Hoffmann-yes, L. Dueringer-yes, A. Baker-yes and E. Miller-
yes. Vicki Duke abstained. MC. 4-yes and 0-no, 1 abstention.
** Raises for the next year were bought up. Those earning minimum wage automatically went
up $1:00 the first of January, Amber Hoffmann made a motion to also raise Larry Boundy, Alan
Thackeray and Don Thompson by $1:00 per hour. The second came from Ed Miller. Roll Call
Vote: A. Hoffmann-yes, E, Miler-yes, V. Duke-yes A. Baker-yes and L. Dueringer-yes, MC.
Hearing no other business, Ed Miller made the motion to adjourn, seconded by Lane Dueringer.
Vote: 5-yes, 0-no. MC.
Meeting adjourned @ 8:40 PM
_________________________________ ______________________________
Village President Village Clerk
JANUARY 9, 2024
REGULAR MEETING OF
THE MELVIN VILLAGE BOARD
The meeting was opened at 7:02 by Village President Austin Fancher with the Pledge to the Flag
followed by a short prayer given by Village Clerk Lynn Duke. Others present were Trustees Allen
Baker, Edwin Miller, Lane Dueringer, Vicki Duke, and Amber Hoffmann, Treasurer & Water
Collector Kay Swearingen. Also present were Village Maintenance Supervisor Larry Boundy and
Water Supervisor Alan Thackeray and guest Joe Pabian.
The minutes from the previous meeting were read by the Clerk. Hearing no additions or
corrections, Lane Dueringer made the motion to accept the minutes as presented, seconded by
Amber Hoffmann. Vote: 5-yes, 0-no. MC.
Our Guest, Joe, was just here to observe.
Maintenance Reports:
Larry said:
*He got a bid from Scott Nugent for doing the work of portioning the chlorine room and the
door for it. He quoted $2200.00.
* Taking care of roads as needed.
*Presented Joe Pabian and Alan Thackeray’s contract for keeping Village sidewalks for uptown
and to Library free of any snow over 2”. Larry will make the determination on when to call
them.
*Took down some of the Christmas decoration.
*Measured window at Library.
Alan said:
*DR 200 delivered, said total charge is $2286.00 (which clerk hasn’t gotten an invoice for yet)
*Daily samples taken at remote place have been pretty good do far.
*No luck getting a scale yet.
* Jim Sommer nor Alan have heard from IRWA yet.
Ed Miller made the motion to accept the reports, seconded by Vicki Duke. Vote: 5-yes, 0-no.
MC.
Treasurer’s Report: Kay Swearingen
Kay presented the Treasurer’s Report, it has been filed for audit.
The bills in need of payment were presented, Lane Dueringer made the motion to pay the bills,
seconded by Amber Hoffmann, Roll Call Vote: L. Dueringer, yes, A. Hoffmann-yes, A. Baker-yes,
E. Miller-yes, and V. Duke-yes. MC.
Water Collector’s Report: Kay Swearingen
Kay presented the Water Collector’s Report. There was not anything new or different. She did
bring up that a customer who owns apartments here, had been over charged for water and
would like to be reimbursed. The Board decided that his current bill should be paid and then
issue him a check for the remaining amount. Vicki Duke mad the motion to pay his current bill
and issue a check for remaining amount, seconded by Ed Miller. Roll Call Vote: V. Duke-yes, E.
Miller-yes, A. Baker-yes, A. Hoffmann-yes, and L. Dueringer-yes. MC.
Other Reports:
Park:
Streets, Alleys, Water, Drainage, Trees:
Nuisance & Public Health:
No Reports.
Animals: One complaint about a dog running around with a chain still attached was called into
office. We got ahold of Jonathan Shelton and he went and talked to the owner.
Government & Insurance:
*Joe and Alan’s bid for uptown sidewalks. Ed Miller made the motion to accept their bid,
seconded by Vicki Duke. Roll Call Vote: E. Miller-yes, V. Duke-yes, L. Dueringer-yes, A. Baker-
yes, and A. Hoffmann-yes. MC.
*President Fancher told the Board that he and Lynn were called to a court trial on the Manson
chickens running loose in the yard. That is clearly against our ordinance.
Old Business:
Talked again about properties, nothing new reported accept Joseph Henricks property on N.
Hunt. It is still in litigation.
Talked again about the Library. Clerk Duke told what she knew about our responsibility vs
theirs. Donna Courtright was going to be here for the meeting but it was so miserable out she
didn’t come.
New Business:
*Kay Swearingen was officially appointed as Water collector and Treasurer and Lynn Duke as
her back up. The pay is the same for both. Ed Miller made the motion and Lane Dueringer
seconded. Roll Call Vote: E. Miller-yes, L. Dueringer-yes, A, Hoffmann-yes, A. Baker-yea, and V.
Duke-yes. MC.
*Clerk Duke’s last day as clerk is January 31 st . She offered to train new clerk. There is quite a bit
to learn. Amber Hoffmann made a motion to pay Lynn $21:00 per hour to train, seconded by
Lane Dueringer. Roll Call vote: A. Hoffmann-yes, L. Dueringer-yes, A. Baker-yes and E. Miller-
yes. Vicki Duke abstained. MC. 4-yes and 0-no, 1 abstention.
** Raises for the next year were bought up. Those earning minimum wage automatically went
up $1:00 the first of January, Amber Hoffmann made a motion to also raise Larry Boundy, Alan
Thackeray and Don Thompson by $1:00 per hour. The second came from Ed Miller. Roll Call
Vote: A. Hoffmann-yes, E, Miler-yes, V. Duke-yes A. Baker-yes and L. Dueringer-yes, MC.
Hearing no other business, Ed Miller made the motion to adjourn, seconded by Lane Dueringer.
Vote: 5-yes, 0-no. MC.
Meeting adjourned @ 8:40 PM
_________________________________ ______________________________
Village President Village Clerk
DECEMBER 12, 2023
REGULAR MEETING OF
THE MELVIN VILLAGE BOARD
The meeting was opened @ 7:03 by Village President Austin Fancher with the Pledge to the Flag,
followed by a short prayer given by Village Clerk Lynn Duke. Others present were Trustees Edwin Miller,
Lane Dueringer, Vicki Duke, and Amber Hoffmann. Also present were Village Maintenance Supervisor
Larry Boundy, Village Water Supervisor Alan Thackeray and visitors Kira Ebert from State Representative
Jason Bunting’s office, Matt Davis, Diane Dawson, Sharon Forbes and Joe Pabian.
Minutes from the last two meetings were read and with 2 corrections Ed Miller made the motion to
accept, seconded by Amber Hoffmann. Vote: 4-yes, 0-no. MC.
Guests were recognized. Kira gave out cards and gave a brief synopsis of what they can do for us from
their office. She is willing to look for grants and make other calls for us.
Other guests were here listening.
Maintenance Reports: Larry Boundy/Alan Thackeray
Matt Davis was here from Popejoy’s and talked about options for the permanent generator we have to
have at the pump house. He will also get estimates for air conditioning that we also have to have.
Larry said:
*Asked Brian Hasenaurer for a bid on chlorinating room partition with door.
* Albrecht’s Well Repair is going to pull Well 4 to check for casing to make sure everything is okay.
* There may be grants available for warming center.
Alan said:
*Dropped the water level in the water tower.
*Had a copy of oracle use/permit
*Need portable chemical tester. It is a DR900 and costs about $2200.00. Vicki Duke made the motion to
purchase it, seconded by Amber Hoffmann. Roll Call vote: V. Duke-yes, A. Hoffmann-yes, L. Dueringer-
yes, and E. Miller-yes. MC.
*He (Alan) also needs a scale for chlorine. Ed Miller made the motion to purchase the scale, spending up
to $900.00, seconded by Amber Hoffmann. Roll Call Vote: E. Miller-yes, A. Hoffmann-yes, L. Dueringer-
yes, and V. Duke-yes. MC.
*Says that they are working on building, getting it up to code.
* IEPA says we have to have a Cross Connection Ordinance. Amber Hoffman made a motion to have our
Attorney draw up the Ordinance, the second came from Lane Dueringer. Roll Call Vote: A. Hoffmann-
yes, L. Dueringer-yes, V. Duke-yes, and E. Miller yes. MC. The Clerk will call the attorney.
Ed Miller made the motion to accept the reports, seconded by Lane Dueringer. Vote: 4-yes, 0-no. MC.
Treasurer’s Report:
The Treasurer’s Report was presented, there was one question asked and answered. The report will be
filed for audit.
The bills in need of payment were presented. After one question was asked and answered, Ed Miller
made the motion to pay the bills, seconded by Lane Dueringer. Roll Call Vote: E. Miller-yes, L. Dueringer-
yes, A. Hoffmann-yes. And V. Duke-yes.
Water Report:
The Water Report was presented. Ed Miller asked if we owed money back to a customer. There was no
answer at this time. Ed Miller made the motion to accept the report, seconded by Lane Dueringer. Vote:
4-yes, 0-no. MC.
Other Reports:
Park: No Report
Streets, Alleys, Water, Drainage, Trees, Animals
Racoons bothering garbage & etc.
Larry graded some alleys
Government & Insurance & Nuisance:
No Reports
Old Business:
*Austin talked with IEPA and Matt Davis and so far, there is no mention of any fines.
*Get pump house quotes.
*Austin talked with Ford County about sidewalks and they said we should have them surveyed to be
sure we aren’t putting sidewalks on anyone’s property. It is very expensive to have all the sidewalks
surveyed. There was much discussion on it. Most thought it was not necessary. Amber Hoffmann made
a motion to have them surveyed, there was no second.
*A motion was made by Amber Hoffmann to go into executive session to discuss court cases and how
we want to proceed. The second came from Lane Dueringer. When we had discussed them, we returned
to the open meeting.
New business:
*Windows at library. One window has a hole in it and Larry will get it repaired, there was a question as
to who would pay for that. Since the Village owns the building, it would be our responsibility to pay for
any windows, doors and etc.
*Austin would like to hire a code enforcer.
*Talked again about a Treasurer. Discussed Lorie and some thought she should be given more time to
decide. The discussion got a little hot and Vicki Duke left the meeting because she thought they should
give Lorie a break, In the end, Amber Hoffman made a motion to give Lorie until January 1, 2024 to
decide if she will do the Treasurer’s job or not. The second came from Ed Miller. Roll Call Vote: A.
Hoffman-yes, E. Miller-yes, L. Dueringer-yes and A. Fancher-yes. MC.
Before the meeting adjourned, Lynn Duke, Village Clerk, tendered her resignation, effective January 31,
2024.
Hearing no other business, Ed Miller made the motion to adjourn, seconded by Amber Hoffmann. Vote
4-yes, 0-no. MC.
Meeting adjourned @ 9:40 PM
___________________________ __________________________
Village President Village Clerk
NOVEMBER 14, 2023
REGULAR MEETING OF
THE MELVIN VILLAGE BOARD
The meeting was opened by Village President Austin Fancher with the Pledge to the flag
followed by a short prayer given by Village Clerk Lynn Duke. Also present were Trustees Allen
Baker, Edwin Miller, Tyler Pollard, Vicki Duke, Maintenance Supervisor Larry Boundy. Water
Supervisor Alan Thackeray and visitors Joanne Althouse, Don Collins, Deb Howard, Joe
Pabian, Gabrielle Pollard, Diane Dawson, Sharon Forbes, Abby Fancher and children.
Minutes from the previous meeting were read, hearing no additions or corrections, Tyler
Pollard made the motion to accept the minutes as presented. The second came from Allen
Baker. Vote: 4 yes, 0-no. MC.
Visitors were recognized. No one talked, just observed.
Maintenance Reports: Larry Boundy/ Alan Thackeray
Larry:
*Flushed hydrants for last time this year.
*Street light @ park fixed.
*Talked to Larry Samet about sidewalk work, Price has gone up quite a bit for concrete.
*Put more new water meters in.
*Burn pile cleaned up
Alan:
Using Polyphosphate now
Pump 4 needs work, will cost about $7900.00 to fix.
Austin talked about the EPA and Larry & Alan said it is getting taken care of.
Treasurer’s Report:
The Treasurer’s Report was looked over and with no questions, it has been flied for audit.
The bills in need of payment were presented. Ed Miller made the motion to pay the bills,
seconded by Vicki Duke. RCV. E. Miller yes, V. Duke-yes, T. Pollard-yes, and A. baker-yes. MC.
Water Collector’s Report:
The Water Collector’s Report was presented and with nothing new , Tyler Pollard made the
motion to accept the report, seconded by Vicki duke. Vote: 4-yes, 0-no. MC.
Other Reports:
Park No report
Streets, alleys, Water, Drainage, Trees, Animals No Reports
Government and Insurance:
Clerk Duke presented the Tax Levy, after looking it over, Allen Baker made the motion to accept
the Levy, seconded by Vicki Duke. RCV. A. Bake- yes, V. Duke-yes, E. Miller-yes, and t. Pollard-
yes. MC.
An ordinance for Paid Leave was presented. Ed Miller made the motion to accept the
Ordinance, seconded by Tyler Pollard. RCV. E. Miller-yes, T. Pollard, -yes, A. Baker-yes, and V.
Duke-yes. MC.
Told that Joseph Henricks is being taken to court.
Old Business:
Properties in need of clean up or mowed, etc. continue to be talked about.
New Business:
*Sidewalks were again talked about; Tyler Pollard made a motion to have 300 ft. done and the
cost would be about $10,500.00. the second came from Allen Baker. RCV. T. Pollard-yes, A,
Baker-yes, V. Duke-yes, E. Miller-yes. MC.
*Pull well 4 and have it fixed. Albrecht’s Well will be called. The cost will be $7900.00 if there
are no problems. Motion to have work done, Vicki Duke, second E. Miller. RCV. V. Duke-yes, E.
Miller-yes, A. Baker-yes, and T. Pollard-yes. MC.
* Christmas bonus was brought up and the Board decided to continue with it. Motion was
made by Tyler Pollard and seconded by Vicki Duke. RCV. T. Pollard-yea, V. Duke-yes, E. Miller-
yes, and A. baker-yes. MC.
Hearing no other business to discuss, Tyler Pollard made the motion to adjourn, seconded by
Vicki Duke. Vote: 4-yes, 0-no. MC.
_____________________________ ______________________________
Village President Village Clerk
OCTOBER 10, 2023
REGULAR MEETING OF
THE VILLAGE BOARD
The meeting was called to order @ 7 :05 PM by Village President Austin Fancher with the Pledge to the
Flag followed by a short Prayer given by Village Clerk Lynn Duke. Others present were Water Collector
Assistant kay Swearingen, Trustees Amber Hoffmann, Vicki Duke, Allen Baker, Tyler Pollard, Lane
Dueringer, and Edwin Miller. Also, guests, Dennis, Kate & Sam Manson, Jimmy Beatty, Harold Wilfong,
Don Thompson, Joe Pabian, and Melissa Lowe.
Minutes from the previous meeting were read by Clerk Duke, hearing no additions or corrections, Ed
Miller made the motion to accept the minutes as presented, seconded by Amber Hofmann. Vote: 6-yes,
0-no. MC.
Guest were recognized.
*Jimmy Beatty was here to complain about the house next to him. The person who lived there passed
away and there is nothing we can do until his estate is settled. He also complained about the water that
the neighbor let get into his yard from his (the neighbor) sump pump. There again since the man is no
longer with us, there is nothing we can do. He also said that he plans to get a baseball team going next
summer.
*Dennis was here to ask why pictures were taken of his chickens, he was told it goes against our
ordinance for them to not be in their coop or run. He said they were supervised and he was told the
ordinance clearly tells where they can be. Village President told him there would be a $75.00 fine. He
said he wouldn’t pay it and Fancher told him then he would be taken to court. He said take me to court.
Harold Wilfong was here to talk about the house next to him, which he owns and the house burned
down. He was sent a letter to get it cleaned up. He said he couldn’t get that done until next year when
his son comes home from college for the summer. He agreed to a deadline of August 1, 2024 to have it
done. The Clerk will send a letter to him confirming that date.
The rest of the visitors were here listening.
Maintenance Reports:
Larry said:
*Flushed hydrants
Put in two (2) new water meters
*The trailer (old Village Hall) is gone and he is now getting the hole covered. He needs some more dirt.
Ed Miller made a motion to let him get more dirt spending up to $900.00, the second came from Lane
Dueringer. Roll Call Vote: E. Miller-yes, L. Dueringer-yes, T, Pollard-yes, A. Hoffmann-yes, V. Duke-yes, A.
Baker-yes. MC.
*Mowed
Alan said:
*Changed to Re-ox for the winter.
Treasurer’s Report:
The Treasurer’s Report was presented and after looking it over with a question asked and answered, it
will be filed for audit.
The bills in need of payment were presented. Ed Miller made the motion to pay the bills, second by Vicki
Duke. Roll Call vote: E. Miller-yes, V. Duke-yes, Amber H.-yes, A. Baker-yes, L. Dueringer-yes, T. Pollard-
yes. MC.
Water Collector’s Report:
The Water Collector’s Report was presented, with nothing new, Tyler Pollard made the motion to accept
the report seconded by Lane Dueringer. Vote: 6-yes, 0-no. MC.
OTHER REPORTS:
Park: New Basketball hoops needed
Streets, Alleys, Water, Drainage, Trees, Animals
We have a new number to call to see about getting critters removed.
Government & Insurance
Call Medicom about contract
Send Harold Wilfong a letter to confirm that he has until August 1st 2024 to get the burned house
disposed of.
Nuisance
Old Business:
Ed Miller made a motion to take Joseph Henricks to court because of his property, seconded by Amber
Hoffmann. Roll Call vote: E. Miller-yes, A. Hoffman-yes, L. Dueringer-yes, A. Baker-yes, T. Pollard-yes, &
V. Duke-yes. MC.
New Business:
*We had one application for Water Meter Reader. Matthew Duke, insurance carrier was called and they
said he was all good, just that he cannot drive for any of it. Village President appointed Matthew and the
Board agreed.
*Trick or Treat hours were set: 5-7 PM October 31, 2023.
Motion by Amber Hoffman to check CD rates, seconded by E. Miller. Roll Call Vote: A. Hoffmann-es, E.
Miller-yes, V. Duke-yes, A, Baker-yes, T. Pollard-yes, L. Dueringer- yes. MC.
Hearing no other business to discus, Ed Miller made the motion to adjourn, seconded by Amber
Hoffmann. Vote: 6-yes, 0-no. MC.
Meeting adjourned @ 8:42 PM.
______________________________ ________________________________
Village President Village Clerk
AGENDA
VILLAGE OF MELVIN
SPECIAL MEETIING 21, 2023
1. Call to Order and Roll call
2. Pledge to Allegiance
Because this is a special meeting, nothing will be discussed except what the
meeting was called for.
Business:
Talk about IEPA and their recommendations for improvements for the
pumphouse.
SEPTEMBER 21, 2023
SPECIAL MEETING OF THE
MELVIN VILLAGE BOARD
The meeting was opened by Village President Austin Fancher @ 7:05 PM followed by a short
prayer given by Village Clerk Lynn Duke. Others present were Trustees Allen Baker, Lane
Dueringer, Vicki Duke, Amber Hoffmann, Edwin Miller, and Tyler Pollard. Also present were our
Attorney Marc Miller and guests Joe Pabian, Don Collins, Deb Howard, Sharon Forbes, and
Diane Dawson.
Only business on the agenda could be discussed by the Board. The visitors could talk and bring
up other things but those things would have to be discussed at the next regular meeting.
Business Discussed:
Attorney Miller will get contracts on property sold and one that potentially could be sold soon
and send them to Clerk Duke. They will be signed by the party selling and the party buying
them. There will be a closing date soon.
The Village is in need of new computers. Austin explained the need and there was discussion on
where to buy them. Allen Baker made the motion to buy new computers and two (2) external
hard drives not to exceed $2000,00. Tyler Pollard seconded. Roll Call Vote: A. Baker-yes, T.
Pollard-yes, E. Miller-yes, L. Dueringer-yes, A. Hoffmann-yes, and V. Duke-yes. MC.
We have been paying Medicom for an unexpired contract for a while. President Fancher finally
got to talk to them and we agreed to pay them the remaining $688.00, which will save us some
money. Motion was made by Tyler Pollard to authorize the village President to cancel the
Medicom contract and contract with an alternative phone and internet service provider under
terms that he deems appropriate for a term not to exceed two (2) years
There was discussion on the responsibilities of various Village Employees. The Village
Treasurer’s duties are currently be performed by the Village Clerk. The Board believes there
should be a separation of duties for checks & balances. The village President will talk with the
official treasurer to discuss her responsibilities, She will be given until December 1, 2023 to
decide if she is going to fulfill her duties as described.
Hiring of new employees: The Village President says who has applied, if more than one, there
will be some discussion. When the decision is made, the Board votes to approve.
We need to distinguish between the Code and Zoning, When the Clerk told that we do not have
a Zoning Code or Board for that, that zoning is done through the County, our attorney said that
changes things.
The attorney recommended that there should be a third party code enforcer.
Opened up the floor for questions for the Village Attorney. There were none.
Ed Miller then made the motion to adjourn the meeting, seconded by Amber Hoffmann. Vote:6
-yes, 0-no. MC. Meeting adjourned @ 8:25 PM
_______________________________ ______________________________
Village President Village Clerk